Request for Proposals: Consultancy for the Design and Development of a Grants Management System

 Deadline: 21st May 2021

About Faith to Action Network

Faith to Action Network mobilizes faith organizations’ support for family health and wellbeing. As a global interfaith network of more than 100 Bahai, Buddhist, Christian, Confucian, Hindu, and Muslim faith organizations, we focus on issues that faith actors are grappling with, including sexual and reproductive health and family planning; gender equality and women’s rights; pluralism and understanding.

We combine innovative, evidence- and faith-backed community-based programming with national, regional, and international dialogue and advocacy to influence change at all levels. We meet international standards of quality and accountability and ensure the relevance of our interventions to the everyday lives of faith communities. We promote:

  • A strong faith-based voice in policy consultations. We create opportunities to engage in policy discussions at international, regional level, national and sub-national level.
  • Communication guided by respect and sensitivity that offers alternative terminology, adapted to different cultural and religious contexts, to increase faith organizations’ acceptance of informed content and help faith champions reach millions.
  • Needs-based capacity strengthening to support faith organizations’ institutional change and action.
  • Partnership building to create bridges. We broker partnerships and alliances between unlikely parties – interfaith, intra-faith, donors, governments, secular civil society organizations and private sector.
  • Interfaith experience sharing, learning and exchanges among faith organizations to increase exposure to different interpretations, methodologies & approaches. We recognise that faith organisations need a joint space to discuss common values and areas of consensus.
  • Research and demonstration projects that generate evidence.
  • As a fund manager, we provide faith organizations with access to small grants to finance interfaith interventions.

Background of the assignment

Faith to Action Network is a growing organization. Since 2017 to date, it has doubled its income every year. Faith to Action Network derives its income exclusively through donor-funded projects. Part of its mandate includes fund management, which provides sub-grant mechanisms to its network members. It is for this reason; Faith to Action Network plans to strengthen its sub grant management process through a grants management system. In addition to achieving its program quality standards, the grant management system will ensure transparency in fund management, efficient and accurate management of reporting requirements and compliance with donor obligations.

Faith to Action Network is seeking to recruit a consultant or consultants to undertake the design and development of this system.

Scope of work

Faith to Action Network seeks the services of a consultant to develop a web based grants management system that will achieve efficient and effective grants management process in the pre award, award and post award stages in the grants management cycle.

We are looking for a grants management system that will be seamlessly linked to the other Faith to Action Network internal systems including the financial management system and Microsoft applications.

The consultant firm/consultant will undertake the tasks and activities in consultation with the Faith to Action Network focal person.

Skill and qualifications of consultants

We are looking for a consultant who has the following skills and qualifications:

  • Proficient at working with complex international NGOs
  • Strong, stable financial position
  • Proven track record with designing Grants Management Systems
  • Excellent support and service offerings
  • Can develop training materials for our domestic and international staff
  • Has experience with SUN Systems or other comparable ERPs
  • Is aware of and implements data protection including full GDPR compliance
  • Report writing skills, demonstrated by a list of published articles and reports.
  • Excellent analytical, interpersonal, and communication skills.
  • Proficiency in written and spoken English.
  • Evidence of work in Pan-African settings
  • In-depth knowledge of the socio-cultural, economic and political context of diverse countries in Africa.
  • Ability to work collaboratively with multiple individuals and groups.
  • Ability to produce high quality work under tight timeframes

Application Procedure

Interested individual consultants or Consultant Firms are invited to submit an Expression of Interest (EOI) for delivery of the assignment.

Technical Proposal

The technical proposal should cover the following;

  • A cover letter outlining the suitability of consultant for the assignment, motivation and summarizing relevant experience– A maximum of 10 pages.
  • Proposed consultation and learning concept,
  • Sample of Grants Management system overview for a latest assignment.
  • Contact details from at least two independent referees with in-depth and proven knowledge of the applicant’s expertise and relevant work experience.
  • Detailed CV of the consultants in the project with full description of the profiles and experience, including a list of previous projects undertaken
  • Clear indicative work plan including outputs/deliverables and detailed time frames

Financial Proposal

Applicants are expected to submit their financial proposals inclusive of taxes, for the entire exercise. All withholding tax amounts will be deducted from the total amount at source by Faith to Action Network as per the Government of Kenya regulations

The financial proposal should cover the following;

  • Design and implementation costs
  • Software licensing fees- Estimated no of users- 10-20
  • Training costs
  • On-going support and maintenance costs


The application in English should reach Faith to Action Network by 21st May 2021 

Applications should be addressed to:

Procurement Officer

Faith to Action Network


The detailed Terms of reference can be found here: RFP: Design and Development of a Grants Management System


Faith to Action Network reserves the right to accept or reject any or all proposals without any explanation whatsoever.

Faith to Action Network is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all contracted consultants to share this commitment.


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